Meetings are needed in every company, but with only one caveat. They must be effective. In this article, we'll show you how to make your meeting useful, interesting, and productive. Disputes about the necessity of holding meetings in companies do not stop. How to carry out?
Regular meetings.
Since the meetings are regular, the process can be continuously improved. The algorithm is as follows: conducted, analyzed, identified points of improvement, applied at the next meeting. The meeting moderator will help to identify growth zones (you can appoint from among the existing employees). The moderator monitors the rules of the meeting (for example, tracks the timing, participation of participants, adherence to the agenda, etc.) After the meeting, the moderator analyzes how effective the process was, whether the time was used optimally, at which stages the participants fell out, and after that notes the points that can be optimized. The final task of the moderator is to organize the conclusions and give feedback to the team.
One-time meetings.
The rules for holding this type of meeting:
Assign a moderator.
At the start, define a clear timing (when you plan to finish).
At the start, set the exact criteria for the expected results. For example, a completed checklist, a recorded video, a plan, etc.
If the task is big, break it down into parts and set deadlines (for each part). At the same time, the moderator monitors the observance of the timing, and also returns the participants to the thematic channel if someone leaves the side.
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